Now live — Xero integration & Storage module added
KTMS — Transport Management System
The TMS Built for the Way Freight Actually Works

Built by freight professionals, for freight professionals. Direct Xero integration, storage management, FSC calculations, load board with backload intelligence, and carbon reporting — all in one platform, from first quote to final invoice.

Book a Demo Explore Features
15+
Core Modules
5
User Role Levels
100%
UK GDPR Compliant
DEFRA
Carbon Standards
30
Day Free Trial
Platform Capabilities
Everything Your Operation Needs

From the first quote to the final invoice — every workflow your freight business relies on, built into one platform.

📦
Job Management
Full lifecycle from Quote to Invoiced. Role-gated status workflow, contract job tagging, activity log, customs clearance support, and duplicate detection.
Live
🔗
Xero Integration
Push sales invoices, credit notes, and supplier bills directly to Xero with one click. Sales invoice PDFs auto-attached, contacts auto-created, VAT correctly applied. GBP and EUR supported.
Live NEW
🏭
Storage Management
Full storage facility management — log items in and out, track per-pallet or per-item billing, automated weekly invoicing, supplier cost reconciliation, and real-time stock reporting.
Live NEW
📢
Load Board
Post loads to market, collect supplier bids, set your sell price, quote the customer, and auto-create a job on acceptance.
Live
🧾
Invoicing & Credit Notes
Consolidated multi-job invoicing, VAT-compliant PDF generation, direct Xero push, and full credit note workflow.
Live
🚛
Fleet Management
Driver and vehicle records, monthly scheduler with conflict detection, own fleet job workflow fully integrated with the job lifecycle.
Live
🌱
Carbon Footprint
DEFRA 2023 emission factors per vehicle type and fuel. Customer ESG reports, supplier CO₂e/mile comparison, and dashboard analytics.
Live
📊
Analytics Dashboard
Revenue, costs, profit and margin trends. On-time performance, load board KPIs, carbon summary — all filterable and exportable.
Live
⛽
Fuel Surcharge (FSC)
Apply retrospective fuel surcharges to contract jobs in bulk. Independent customer and supplier rates, positive or negative, with preview before applying. Full audit trail and dashboard visibility.
Live
🗺️
Live Map
Active job locations, supplier proximity, backload intelligence. Phase 2 adds real-time driver GPS via the Driver PWA.
Live
💷
Supplier Invoice Reconciliation
Bulk-reconcile multiple jobs against a single supplier invoice in one action. Reconcile and push the supplier bill directly to Xero automatically — VAT calculated, job refs included, PDF attachment optional. Mandatory discrepancy reasons and full audit trail.
Live NEW
🔒
Role-Based Access Control
Five permission levels — Operations, Finance, Management, Admin, Superadmin. Every action logged in a tamper-evident audit trail.
Live
📱
Driver App (PWA)
Mobile-first Progressive Web App for drivers. Live GPS tracking, POD uploads, hours log for tachograph compliance, job status updates.
Coming Soon
👤
Customer Portal
Give your customers visibility of their own jobs, invoices, and carbon reports — without access to your commercial data.
Coming Soon
Workflow
From Quote to Invoice in One Platform

KTMS is built around real freight workflows — no generic logistics software assumptions.

01
📝
Quote
Every job starts as a quote. Add the customer, route, price, and goods. No suppliers yet — it's a quote.
02
🏭
Book
Add a supplier or assign your own fleet vehicle. The job instantly promotes to Booked.
03
🚛
Move
Track the job through Arrived Collection → Departed → Arrived Delivery → Delivered with timestamps.
04
💷
Invoice
Confirm charges, raise a consolidated PDF invoice, and push directly to Xero in one click. Job locked. Carbon calculated. Analytics updated.
The Difference
Why KTMS Stands Apart

Most TMS software is built by developers who have never moved a load. KTMS is different.

🔗
Direct Xero Integration
Push sales invoices, credit notes, and supplier bills straight to Xero — sales invoice PDFs auto-attached, contacts created, VAT correct. Both sides of your ledger handled automatically. No CSV exports, no manual re-keying.
🎯
Built by a Freight Professional
Every workflow in KTMS mirrors real freight operations — because it was designed by someone who has spent years doing the job.
⚡
Modern Cloud Architecture
No legacy software, no local installs. KTMS runs in the cloud — accessible from any device, always up to date, no IT overhead.
🌱
Carbon Reporting Built In
Customer ESG reports and supplier carbon comparisons come standard — not as an expensive add-on. DEFRA 2023 compliant.
🔒
Secure & GDPR Compliant
UK GDPR compliant from day one. Role-based access, encrypted storage, full audit trail, and a published DPA available on request.
💷
Priced for Growing Businesses
Enterprise-grade functionality without enterprise pricing. Transparent plans from £199/mo with no hidden fees, no lock-in, and a 30-day free trial.
🤝
Shaped by Its Users
Have a feature idea or workflow that your current system doesn't handle? We want to hear it. Your operational challenges directly influence the KTMS roadmap.
Transparent Pricing
Simple, Scalable Plans

No lock-in. No hidden charges. No release fees. Cancel anytime. All plans include training and a 30-day free trial.

🚀
Starter
£199/mo
Up to 5 users. All core modules included. Unlimited jobs. Training included. Ideal for growing freight businesses.
+£35/mo per additional user
MOST POPULAR
📈
Growth
£299/mo
Up to 10 users. All modules plus load board and fleet management. Built for established operators.
+£35/mo per additional user
🏢
Scale
£499/mo
Up to 20 users. Full platform access. Priority support. For high-volume freight operations.
+£35/mo per additional user
🏗️
Enterprise
POA
Custom user counts, dedicated support, bespoke onboarding, and SLA agreements for large operations.
Contact us to discuss your requirements
✅ 30-day free trial ✅ Training included ✅ Annual: pay 11 months, get 12 ✅ Cancel anytime (notice period applies) ✅ No lock-in or hidden fees ✅ Unlimited jobs on all plans
Get Started
Book a Demo

See KTMS in action with a personalised walkthrough tailored to your operation. We'll show you the features most relevant to your business — from job management and Xero integration to storage, load board, and carbon reporting.

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